Registering Your Family for Vacation Bible School

USER GUIDE

St. Francis of Assisi Catholic Church · Vacation Bible SchoolHow to register campers, sign up as an adult volunteer, join a waitlist, add extras, and pay.

Who this guide is for

You are a signed-in parent or guardian. You want to register your children for VBS, or you want to volunteer.

Why the form asks about health and safety

Volunteers and staff use your answers to keep every child safe. The parish also needs your emergency contact and your waivers before VBS starts.

What you will do, in one sentence

Open VBS, choose what you want to do, answer each step, review, and pay.

Last verified against the staging system on 2026-10-10. Prepared October 10, 2026.

1. Open VBS

1. Sign in to the parish app.
2. Select the Vacation Bible School tile on the home page, or select Programs on a phone.

The page title is Vacation Bible School. Each session shows Registration Open, Registration Closed, or Waitlist Open.

The page has these cards:

Card	What it does
Register Campers	Register your children, ages 5-12.
Join Camper Waitlist	Shows instead of Register Campers when registration is closed.
Volunteer as Adult	Sign up to help at VBS.
Teen Volunteer Application	Teens 13-17 apply to volunteer. See the teen guide.
Approved Teen Volunteers	Complete the registration of a teen that the parish approved.
Enroll for Nursery / Preschool	For approved adult volunteers. Nursery is free. Preschool costs $15.
Your Registrations	Your family registrations. See the registrations guide.

If you see "No Active VBS Events", registration is not open. Come back later.

2. Register your children as campers

1. Select Register Campers.
2. Choose the Session. Choose the session in your home language.
3. Select each child to register.
4. Answer the questions for each child: Shirt Size, Allergies, Medical Notes, and the check boxes that apply.
5. Type the Emergency Contact Name, Emergency Phone, and the relationship.
6. Read each waiver. Accept every required waiver.
7. Add merchandise if you want it. This step is optional.
8. Select Review Your Registration. Check the Total. A Sibling Discount shows when it applies.
9. Enter a Discount Code and select Apply if you have one.
10. Select Proceed to Payment and pay.

After you pay, the page shows "Payment Successful!". You also get a confirmation email.

The form saves your work

If you leave in the middle, the page asks: "Would you like to continue where you left off?" Select Continue My Registration.

If a child does not show

Message	What to do
"Missing birthday on some children"	Open the Family page. Add the birthday. Return to register.
"Some children aren't camper-age for this event"	The child is too old or too young. A teen can apply as a volunteer.
"We don't see any children on file"	Add the child on the Family page.
"We have your record on file — let's reactivate it"	Select Open a help ticket.

If a child is just outside the grade range, select Add as camper. Confirm that you know the child belongs in camp.

3. Sign up as an adult volunteer

1. Select Volunteer as Adult.
2. Answer the questions about your Safe Environment clearance, your availability, and your past VBS service.
3. Choose at least 4 stations. Put them in your order of choice.
4. Fill in your emergency contact. Accept the waivers.
5. Type your full name as your electronic signature.
6. Submit.

If you answer that you are not cleared, the registration shows SE Pending. The parish cannot assign you a station until staff check your clearance. The page lists the training dates and an online renewal link.

If volunteer capacity is full, the page says "You have been placed on the waitlist". The parish charges nothing while you wait.

4. Pay a balance later

If you leave payment, the page says "Payment Not Completed". Your registration is saved. Open Your Registrations and select Pay Now.

Refunds

The page shows a refund deadline. The parish gives no refund after that date.

5. What can go wrong

What you see	What to do
"Registration for this event is no longer open."	Join the waitlist, if the page offers it.
"Parent/guardian consent is required before submitting."	Tick the consent box.
"All required waivers must be accepted"	Accept every required waiver.
"Invalid or expired discount code"	Check the code. Ask the parish office.
"Failed to start checkout"	Try again. Then ask the parish office.

Parish office — ask about a refund, a waitlist, or a child who does not show.