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Using the VBS Check-In Kiosk

USER GUIDE

St. Francis of Assisi Catholic Church · Vacation Bible SchoolHow a VBS volunteer sets up the check-in kiosk and checks children in and out.

Who this guide is for

You are a VBS volunteer at the check-in table. You use the kiosk link that the parish gave you. You do not sign in.

Why the kiosk uses a secret link

The link proves that you are at a parish kiosk. Anyone with the link can check children in and out. Keep the link private.

What you will do, in one sentence

Open the kiosk link, choose the room, then scan a badge or search for a name.

Last verified against the staging system on 2026-10-10. Prepared October 10, 2026.

1. Open the kiosk​

Open the kiosk link from the parish office. It looks like /vbs/checkin/<token>. The page shows "Validating access..." and then the setup screen.

Access Denied

Without a valid link the page shows Access Denied: "Invalid or expired kiosk link." or "No access token provided." Ask the parish office for a new link. Do not guess a link.

2. Set up the kiosk​

  1. On Set up this kiosk, choose the Homeroom. Choose All rooms (shared kiosk) for one shared kiosk.
  2. Select Start kiosk.
  3. Select Set Volunteer Name and type your name. The page shows On duty.

To change the room later, select Change room.

3. Check a child in​

  1. Choose Check In.
  2. Select Open Scanner. Point the camera at the QR code of the badge.
  3. If the camera does not work, select Manual Entry. Type the name or the family code, or the registration ID.
  4. Check the name, the Room, and any ALLERGY mark.
  5. Confirm. The child shows Checked In.

The search needs at least 3 letters or numbers.

4. Check a child out​

  1. Choose Check Out.
  2. Select Enter Family Pickup Code. The code looks like VBS-XXXX.
  3. Select Verify. The page shows the family.
  4. Check out the child.
Wrong room

If the page says "Wrong room — pickup at Room X", send the adult to that room.

5. What can go wrong​

What you seeWhat to do
"Camera access denied or unavailable."Use Manual Entry.
"Could not find a registration for this code."Search by name instead.
"Invalid family code."Ask the adult to read the code again. If it fails, call a VBS lead.
"Check-in failed." or "Check-out failed."Try again. Tell a VBS lead.

Parish office — ask for a new kiosk link or help with a lost code.